Administrative Policies
University Policy Number 2224
Subject: Recruitment and Hiring of University Employees
Responsible Parties: Human Resources and Payroll, Office of Equity and Diversity Services, Office of the Provost, in coordination with all Hiring Departments
Procedures:Recruitment and Hiring of University Employees Procedure http://hr.gmu.edu/eWork/postingguidelines.pdf; Decentralized Hiring Procedures: http://hr.gmu.edu/forms/DecentralHirePolicy.pdf; Equal Opportunity/Affirmative Action Grievance Policy: http://www.gmu.edu/equity/policies_grievance.htm
Related University Policies: Policy
1201 – Non-Discrimination Policy: http://www.gmu.edu/facstaff/policy/newpolicy/1201gen.html
Policy 1202 - Sexual Harrassment Policy: http://www.gmu.edu/facstaff/policy/new
policy/1202gen.html
Policy 1203 – Student Wage Employment:
http://www.gmu.edu/facstaff/policy/new
policy/1203gen.html
I. SCOPE
This policy applies to the recruitment and hiring of all George Mason University employees and faculty at all George Mason University locations.
II. POLICY STATEMENT
George Mason University is committed to fostering a respectful environment that values diversity.
It is the policy of George Mason University and the Commonwealth of Virginia to provide equal employment opportunity with respect to all employment practices, including recruitment and hiring. Such practices shall be administered without regard to race, color, religion, national origin, sex, disability, veteran status, sexual orientation, or age.
Mason uses standardized procedures for recruitment and hiring to ensure the hiring of the most qualified candidates and to promote diversity and equal employment opportunities as mandated by federal laws and regulations and state and University policies and procedures.
III. RESPONSIBLE PARTIES
A. Human Resources and Payroll oversees the management and administration of the recruitment process. The department will ensure that the recruitment and selection of classified and wage personnel and the retention of related employment records is in compliance with laws, regulations, policies, and procedures and that the recruiting process is effectively and efficiently managed. The department also assists with advertisement of faculty positions. Human Resources and Payroll will maintain an online system used for recruitment, work with the Office of Equity and Diversity Services to train applicable parties, and advertise vacant positions on the University employment website, through the Department of Human Resource Management, and with other outside advertisers as appropriate.
B. The Office of Equity and Diversity Services (OEDS) will monitor hiring practices relative to equal employment opportunity, approve the selection processes in all but classified positions, and assist Human Resources and Payroll with relevant training and targeted recruitment resources. It will assist in designing, planning and monitoring recruitment policies, procedures, and strategies. It will define underutilized job classifications and assist with the identification of recruitment resources when necessary. The OEDS will investigate complaints of discrimination if applicant or candidate alleges discrimination in violation of Mason’s Nondiscrimination policy http://www.gmu.edu/facstaff/policy/newpolicy/1201gen.html
C. Vice presidents, hiring departments, through directors, heads, selecting officials, or other designated authorities are responsible for the proper implementation of these procedures.
D. The Office of the Provost is responsible for approving the selection processes in academic units. The Office of the Provost will provide information on policies, procedures and templates for use by the academic units. Vice Presidents are responsible for approving the selection processes for selections in non-academic units within their purview.
IV. COMPLIANCE
Inquiries about the recruitment and hiring policy or procedures should be directed to Human Resources and Payroll Department, 4087 University Drive, MSN 3C3, Fairfax, VA 22030-4444, (703) 993-2600. Questions may also be referred to the Office of Equity and Diversity Services, 4400 University Drive, Mason Hall D105 MSN 2C2, Fairfax, VA 22030-4444, (703) 993-8730, TDY: (888) 205-4130.
V. EFFECTIVE DATE AND APPROVAL
The policies herein are effective September 10, 2009. This Administrative Policy shall be reviewed and revised, if necessary, annually to become effective at the beginning of the University’s fiscal year, unless otherwise noted.
Approved:
_______________________
Maurice W. Scherrens
Senior Vice President
________________________
Peter N. Stearns
Provost
Date approved: October 6, 2009