Administrative Policies
University Policy Number 2107
Subject: Collecting Delinquent Funds Due the University
Responsible Parties: All Heads of Departments and Activities That Bill or Accept Checks for Services
Procedures: N/A
Related Policies:
Cash Handling http://www.gmu.edu/facstaff/policy/newpolicy/2105adm.html
Internal Controls http://www.gmu.edu/facstaff/policy/newpolicy/2104adm.html
I. SCOPE
This policy applies to all George Mason University Departments that bill
and collect funds due the University.
II. POLICY STATEMENT
Money owed to the University by students, former students, applicants
for admission, faculty, staff, and the general public who participate
in University programs or use its services and facilities constitutes
a legal obligation to the University and the Commonwealth of Virginia
and therefore may not be forgiven. Thus, every reasonable effort shall
be made to collect overdue accounts.
III. RESPONSIBILITIES
A. Admissions and Graduate Schools: Collects admission and new student
fees due the University.
B. Student Accounts: Bills and collects for tuition, fees, meal plans, housing, damages, and international health insurance.
C. Sponsored Programs: Bills and collects funds awarded to the University by agencies, grantors, contracting companies and other sponsors.
D. Continuing Professional Education: Bills and collects funds due the University for educational services rendered, such as certificate programs, special classes and seminars.
E. Athletics: Collects funds due the University in connection
with sporting activities, such as advertising revenue, ticket sales and
aquatics memberships.
F. English Language Institute (ELI): Bills and collects
ELI tuition, fees and international health insurance.
G. Parking: Bills and collects funds due the University for parking services and fines.
H. All Other Departments that Bill or Accept Checks: Bills for services and makes collection efforts. Departments that accept checks which are returned shall impose fees for returned check processing and make collection efforts.
I. Account and Loan Management: Works with revenue departments to guide collection efforts and assist as necessary; receives referrals for collection and handles the collection efforts.
IV. EFFECTIVE DATE AND APPROVAL
The policies herein are effective April 18, 2005. All amendments and additions
to Administrative Policy Number 2107 are to be reviewed and approved by
the Senior Vice President. This policy shall be reviewed and revised,
if necessary, annually to become effective at the beginning of the University's
fiscal year, unless otherwise noted.
Approved:
_______________________
Maurice W. Scherrens
Senior Vice President
________________________
Peter N. Stearns
Provost
Date approved: June 1, 2005