General Policies
University Policy Number 1115
Subject: University Maps
Responsible Parties: Office of Creative Services, University Relations
Procedures: Not Applicable
Related University Policies: Not Applicaple
I. SCOPE
This policy applies to all George Mason University academic and administrative
offices, all faculty and staff, and anyone representing the university
who produces or distributes campus or university maps.
II. POLICY STATEMENT
Any individual, office, department, academic unit and any associated affiliations
that use a campus or university map (including those used on web sites)
must obtain their map from a project manager in the Office of Creative
Services, a division of University Relations.
III. RESPONSIBILITIES
The Office of Creative Services is responsible for annually updating and
distributing the university maps by working in conjunction with the appropriate
personnel to ensure the updates are accurate and timely. Maps are usually
updated in June and July.
Fairfax Campus Map
The Fairfax Campus map produced by Creative Services for Information Services
to distribute is the foundation for other maps such as the parking map
and the accessibility map.
Prince William Map
The Prince William Campus map is produced by Creative Services for Prince
William Administration. The Vice President for the Prince William Campus
is responsible for compiling the changes and approving the map.
Arlington Campus Map
The Arlington Campus map is produced by Creative Services for Information
Services. Information Services is responsible for updating and approving
the map.
IV. COMMUNICATION PROTOCOL
The following offices will be notified prior to updating the
Fairfax Campus map: Equity and Diversity Services, Information Services,
Events Management, University Life, Facilities, University Services, Safety
Office, University Police, Center for the Arts, Admissions, Patriot Center,
and Intercollegiate Athletics.
Final review of modifications of the Fairfax and Arlington Campus maps will be the responsibility of the director of Information Services and the Creative Services project manager coordinating the updates.
After the maps have been updated, Creative Services will make them available to the campus community. The map will be available for download as a pdf, jpeg, and eps file on a university web site. Creative Services will also give the map to Print Services for print-on-demand uses.
When the updated map is available for download, an announcement with
a link to the downloadable maps will run in E-files and on the Daily Gazette.
The following offices will be notified directly after the map has been
updated: Print Services, Electronic Publications, Equity and Diversity
Services, Information Services, Events Management, University Life, Facilities,
University Services, Safety Office, University Police, Center for the
Arts, Admissions, Patriot Center, and Intercollegiate Athletics.
Once the map is updated, Creative Services will work with Facilities to produce the outdoor walking maps for the Fairfax Campus.
V. AMENDMENTS AND ADDITIONS
All amendments and additions to this policy are to be reviewed
and approved by the Office of the Vice President for University Relations
and the Office of the Senior Vice President for Finance and Planning.
VI. EFFECTIVE DATE AND APPROVAL
The policies herein are effective July 1, 2005. This Administrative Policy
shall be reviewed and revised, if necessary, annually and to become effective
at the beginning of the university's fiscal year, unless otherwise noted.
Approved:
_______________________
Maurice W. Scherrens
Senior Vice President
________________________
Peter N. Stearns
Provost
Date approved: June 1, 2005